A reservation deposit equal to 25% of the contracted base rent is due for the use of the facility. All events are considered tentative until the deposit is received. The deposit will be applied to the balance at the conclusion of the event. Deposits and/or payments not received on or before the contracted payment date, may result in the reservation and agreement being cancelled. Any refundable deposits will be returned within 30 business days following the event, providing there are no charges assessed. Any payment made via card will be subject to a 4.5% processing fee.

All events shall take place within a twelve (12) hour block between the hours of 6:00 am to 11:59 pm. Set up and tear down must also occur within this time frame. Any events operating outside of this time frame shall be subject to an hourly overage rate of $250.00 per hour.

Proof of general liability insurance, listing the Cowlitz County Event Center as additional insured, is required for all events. Contact your event coordinator for more information.

All food and beverage catering and concessions are to be arranged by the Cowlitz County Event Center. In addition to the signed agreement, a separate catering addendum and deposit for food and beverage service may be required. No outside food and beverage may be brought to the Cowlitz County Event Center. The Washington State Liquor and Cannabis Control Board regulates service of alcoholic beverages. The County is responsible for administering these regulations.

Holiday staff rates will be applied on New Year’s Eve and New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day and the following Friday, Christmas Eve Day, and Christmas Day.

The County reduces room rental fees by 15% for facilities used by schools, government agencies and local non-profits. The County reduces fees an additional 15% for facility use if the primary purpose of the event is to provide organized recreation, education, or cultural enrichment for the benefit of the public, and (1) the event generates no revenue for its sponsor, or (2) net proceeds from the event provide a direct positive benefit to the County residents.

Guaranteed set up days/time will not be available for events outside of a two-week window prior to your event date. At that time, if space is available, you may request a set up day at 50% of the room rental cost or $100 per hour. Exceptions to this may be made at the discretion of the director.

The Event Center offers camping within designated areas for both RVs as well as tents. Camping is only permitted as a result of an event occurring on the grounds where a designated camp host is present.

A limited amount of power hookups are available. Water is available for an RV to fill up its tank, however individual water hookups are not available. Water is unavailable seasonally when the grounds become winterized.